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Student Travel Policy

Student Travel Support

A limited travel budget is available to assist students who wish to travel to attend appropriate out-of-town events (e.g., legal conferences, national organization meetings, etc.). Students planning to travel on Penn State Law-sponsored or student organization-sponsored business must receive pre-approval by the Office of Student Services. Students seeking financial support for travel must provide the following at least three weeks prior to departure:

  1. A budget of total expected costs (registration fees, travel, hotel, meals, etc.);
  2. A conference/program agenda;
  3. A statement explaining the relevancy to legal studies;
  4. Funding received from other sources (e.g., grants, fee waivers, etc.);
  5. How much funding is requested; and
  6. How your attendance will benefit you and the law school community.

Requests will be considered on a case-by-case basis after careful evaluation of the factors listed above on a first-come, first-served basis until the funds are exhausted for that academic year. Travelers are accountable for spending University monies, which requires that the traveler demonstrate integrity and expect all travel expenses to be scrutinized. The personal safety of the traveler, the wise use of traveler's time and the practical aspects of the itinerary are to be considered in determining travel plans. It is the traveler's responsibility to (1) Clearly state business purpose of trip; (2) Avoid impropriety or extravagance; (3) Understand and comply with University policies; (4) Assure that clearly documented, accurate and reasonable expenses are submitted within 60 days of trip completion, including the Travel Support Form available online; and (5) Certify that the traveler will not receive duplicate reimbursements for same travel expense (no double-dipping).

All student travelers must submit a completed “Emergency Contact & Health Form” available online prior to departure.